Sector:

Water and Sanitation

Name of Agreement:

Management Contract for Provision of Water and Wastewater

Type of Agreement:

Management contract

Region (if known):

Europe and Central Asia   

Year of Agreement/ Draft:

Unknown, reviewed May 2007.

Documents included:

General conditions, description of the services (appendix 2), performance standards (appendix 6), staffing policy (appendix 8), performance incentive compensation (appendix 9).

Prepared by:

International law firm

Annotation by:

Victoria Delmon, LEGPS, World Bank LEG VPU

Purpose and Context:

The employer is introducing the private sector into the water and wastewater sector through a four year incentive management contract. If this is successful then the employer would look to move to a more extensive contract. The operator collects revenues on behalf of the authority. The operator is paid a fixed fee and an incentive fee, based on performance.

While there is reference to new customers in the service standards, there is no specific mechanism or requirement for connecting neighborhoods.

Civil/ common law jurisdiction:

Prepared for civil law jurisdiction. Could be adapted relatively easily for common law jurisdiction.

Circumstances where this contract may be appropriate:

This form of contract is useful as an initial management contract, as part of a process for introducing private sector involvement, where the government is willing to maintain the risk of cost of operation of the assets and. It has some limited incentives for improvement of standards and efficiency.

Main   Features:

The operator is (i) to operate and maintain the water and wastewater facilities in order to preserve and improve service standards, (ii) to invoice customers and collect revenues and take meter readings, and (iii) preparation of the Annual Operating Investment Fund Plan and (iv) to cooperate with the authorities in the implementation of the capital investment program (appendix 2, art. 2).

The contract is for 4 years, with the possibility of extending for a further 12 months.

The draft agreement does not state that the operator will have an exclusive right to provide the services in the designated service area.

The operator is paid a base fee plus the Incentive Compensation (GC 6). It is paid in the currency of the bid price.

In the service standards and incentive compensation mechanism, the operator is to reach or achieve certain standards, and there is no possibility in the contract for adjustment of standards in the event that the asset condition or capacity is not capable of meeting these standards or if the data on which these performance standards have been prepared is found to be inaccurate (this is mitigated by the statement in the Service appendix, article 2 that except as stated elsewhere in the contract the Operator is to perform the same level operations and maintenance of the Facilities as were performed by the Employer in the Service Area in the Base Year. It is also not clear whether the Operator will be required to meet the performance standards in the event that the employer fails to make the various operating and other investments.

The operator does not take on the risk of the cost of operation and maintenance or of financing improvements. The risk for the operator is to be able to achieve and maintain the Service Standards. The operator is liable for performance of the services and for loss suffered by the employer as a result of default by the operator. Aggregate liability is limited to the total Management Fixed Fee (other than in relation to criminal negligence or wilful misconduct), the Operator is not liable for consequential and indirect loss (other than specified under [liquidated damages]).

Specified staff of authority is to be seconded to the Operator under the Staffing Policy Index (GC 5.3(1)) and not transferred to the operator. However, under the Staffing Policy Index, their salaries shall be determined by the employer and the operator shall not be responsible for determining rates of pay/ benefits/ hiring, firing or demotion. The operator can recommend merit payments but this is subject to employer approval. It is therefore not clear that the operator will have real authority over the staff. This will be a concern for the operator as under GC 3.5 the operator is liable for acts of the Operations Staff under the supervisions of the operator.

Possible additional provisions that it might be appropriate to include:

It is not clear whether the employer is hoping to meet the needs of low income areas – where this is the desire, there should be clear provisions specifying provision to low income areas, how this is to be achieved, whether through traditional service delivery or through standpipes etc, and create an incentive structure to encourage the operator to reach these poor areas in the life of the contract.

Secondment rather than transfer of staff is often the most practical approach to short-term management contracts and may sometimes be the only method available in law. However, difficulties may arise in ensuring that staff feels that they report to the operator, rather than their employer. This may be mitigated by the operator being able to recommend merit payments but the employer does not need to follow it. It would also be helpful if the operator could make recommendations for disciplinary measures, even where these are not binding on the employer.

The employer has the right to suspend payments in the event of failed performance by the operator (GC 2.7). This is a harsh and unusual provision as the employer is entitled to suspend performance for any failure, not just a material failure to the Operator. If such a provision is to be included there should be materiality included, the employer should furnish evidence of the failure and the suspension should be only in relation to a portion of the payments. A better mechanism might be to impose liquidated damages for certain breaches/ non-performance.

It might be helpful to include a clause allowing the Employer to suspend services in the event of an emergency.

The employer is entitled to terminate for convenience (GC 2.8.1(f)). The operator will not be compensated for loss of profits in such a circumstance and this will be resisted by a bidder as they will be anxious to ensure that the employer does not terminate the contract for no good cause.

The operator is taking on the risk of the asset condition and performance of the system. While performance is based initially on the performance of the employer in the year prior to contract commencement, and in limited areas base year data is established in the first weeks of the contract (appendix 2, art 2), there is no clear mechanism for the performance standards being amended or indeed for variation of the contract in the event that performance standards prove to be unrealistic.

Force Majeure (GC 2.6) – as the operator is operating a whole system, rather than an individual asset, the operator may be prevented from operating part of the following an event of Force Majeure. The drafting could be adjusted to take this into account.

Fairness and good faith (GC 7) - it is not clear why this clause has been included – in a civil law jurisdiction there is likely to be a similar concept incorporate into law – is this supposed to supplement/ reflect/ supersede it? In a common law jurisdiction there is no such understood concept – other than doctrines preventing a party from benefiting from fraud/ negligent misrepresentation – a court in a common law jurisdiction/ arbitral panel may have difficulties in interpreting such a provision.

Settlement of Disputes (GC 8) – consideration should be given as to whether expert determination should be sought before resorting to arbitration. Parties should also consider whether it is appropriate to have one or three arbitrators.

Provisions that may not be advisable to replicate/ may need further thought:

The employer has the right to suspend payments in the event of failed performance by the operator (GC 2.7). This is a harsh and unusual provision as the employer is entitled to suspend performance for any failure, not just a material failure to the Operator. If such a provision is to be included there should be materiality included, the employer should furnish evidence of the failure and the suspension should be only in relation to a portion of the payments. A better mechanism might be to impose liquidated damages for certain breaches/ non-performance.

The employer is entitled to terminate for convenience (GC 2.8.1(f)). The operator will not be compensated for loss of profits in such a circumstance and this will be resisted by a bidder as they will be anxious to ensure that the employer does not terminate the contract for no good cause.

The operator is taking on the risk of the asset condition and performance of the system. While performance is based initially on the performance of the employer in the year prior to contract commencement, and in limited areas base year data is established in the first weeks of the contract (appendix 2, art 2), there is no clear mechanism for the performance standards being amended or indeed for variation of the contract in the event that performance standards prove to be unrealistic.

Provisions of wider general use:

The draft agreement contains provisions relating to exemption from tax of operator (GC 1.9), conflict of interest (GC 3.3), the possibility of a transition period following the end of the contract (GC 2.4), appointment of a Project Management Unit on the part of the Employer to be the day to day representative of the Employer (GC 5.5), provides for handover of assets and staff on termination (GC 2.8.7). The Service Appendix and Incentive Compensation Appendix could serve as precedents.

Experience Since Coming Into Force (including any amendments)/ if draft form, whether it has been applied:

This contract proved to be successful, with reduction of leakages, illegal connections and more accurate metering.

Tracking Number:

water management contract 4.pdf

water management contract4 appendix2.pdf

water management contract 4 appendix6.pdf

water management contract 4 staffing policy.pdf

water management contract 4 appendix.9 pdf