This Terms of Reference is provided only as a sample document. It must be adapted to fit the unique circumstances and needs of each particular Municipality and project for which its use is intended. National and local laws, regulations, policies and practices may prescribe a different approach to procuring project-level consulting services.
The Terms of Reference used in a particular project should clearly articulate all the requirements of the consulting services to be provided and expectations of the contracting authority.
The consulting services covered in this sample Terms of Reference include the completion of a pre-feasibility study, market sounding and feasibility study, as well as the provision of transaction advisory services from the project’s bidding preparation through financial close.
For any particular project, the Municipality must consider what type of outside consulting services are needed, as well as the adequacy and convenience of contracting all the services from the same contractor. In some cases, the Municipality may not require all the services included in this sample document (e.g., where the Municipality chooses to proceed directly to a full feasibility without first completing a pre-feasibility study). In some jurisdictions, the type and content of project preparatory work may be defined by law or regulation.
Furthermore, the Municipality should be aware that contracting for the provision of all project preparatory services from only one vendor may a cause conflict of interest (see Guidance Note section 4.3 on Hiring an Adviser). Accordingly, this sample document will need to be adjusted to fit the particular needs of the Municipality in relation to a specific project. To this end, the sample Terms of Reference has been drafted to be modular, such that the Municipality may readily delete or amend the activities and deliverables, as required in the context of a particular project.